Payroll Software in India | PF, ESI, TDS, HRMS

HRMS and Payroll Management Software for Indian Businesses

NexoraHRMS is online payroll software built around how Indian payroll actually works: statutory deductions, state-wise Professional Tax, two income-tax regimes and the paperwork that follows every month and every year. It replaces Excel salary sheets with one system for payroll software, attendance, leave management and an employee self-service portal.

Salary processing with arrears, loans, overtime, shift allowance and one-time earnings
Month lock with four-step sign-off, so issued payslips never change
PF, ESI, Professional Tax and TDS calculation
Payslip generator with bulk email to employees
Form 16, ECR and ESIC files, Tally XML and bank file

See It Live

NexoraHRMS Payroll Month Lock screen showing the sign-off workflow, a ready-to-lock score and pre-lock checks for pending leave, attendance corrections and expense claims — Payroll sign-off: Draft → Reviewed → Approved → Disbursed, with a ready-to-lock score before the month is frozen.

Features

Payroll Software Features: Everything Payroll Touches

Payroll Processing Software

Monthly salary runs with flexible salary structures, arrears, one-time earnings and a pre-run preview. Process once, with duplicate runs blocked automatically.

PF, ESI & Professional Tax

Provident Fund, ESI and state-wise Professional Tax calculated from your rules, with editable PT slabs when a state revises them.

TDS & Form 16 Software

Income tax under the New and Old regimes, monthly TDS projection, annual TDS statement and Form 16 for every employee.

Attendance & Leave Management

Selfie and GPS check-in with office geofence, QR kiosk, night shifts, holidays, leave balances, comp-off and loss of pay, all linked straight to payroll.

Loans, Advances & Expense Claims

EMI recovery from salary, salary advances and expense claims with approval, all reflected on the payslip.

Payslip Generator & Email

Branded payslips generated in bulk and emailed to each employee, with PDF download from the self-service portal.

Full & Final Settlement

Notice period, leave encashment, gratuity and F&F settlement calculated in one exit workflow.

Statutory Returns & Exports

EPFO ECR and ESIC contribution files, Tally XML journal export and a bank payment file for salary transfer.

HRMS Core Modules

Employee database, onboarding, recruitment, performance, training, assets, helpdesk tickets, internal chat and organisation chart alongside payroll.

Salary slip generated by NexoraHRMS with attendance summary, leave balance, earnings, PF, Professional Tax and TDS deductions, net pay in words and year-to-date totals — A real NexoraHRMS payslip: attendance, leave balance, earnings vs deductions, net pay in words and year-to-date figures. ESI appears automatically for covered staff.

PF, ESI, Professional Tax & TDS Payroll Compliance Software

Statutory compliance is where manual payroll breaks. Before every run, NexoraHRMS checks your data and flags problems while there is still time to fix them, then produces the files you file or upload.

Pre-check for duplicate PAN or bank account, missing IFSC, UAN or ESI number
Zero or negative salary, excessive loss of pay, loan EMI above gross
Live payroll preview and a pre-lock checklist before anything is frozen
Compliance calendar for PF, ESI, TDS, Form 24Q and bonus due dates
EPFO ECR and ESIC contribution files in standard offline formats
Annual TDS statement and Form 16 for every employee
Tally XML journal export and bank payment file

Employee Self-Service Portal & Payslip Software

Staff log in to see their own data and nothing else, which cuts routine questions to HR. Roles for admin, HR manager, finance viewer and employee keep salary and bank details visible only to those who should see them.

Installable mobile app (PWA) in English and Hindi, no app store needed
Check in with selfie and GPS, or scan the office QR kiosk
Download payslips and annual tax statements any time
Apply for leave, check balances and the holiday calendar
Update profile, upload documents and raise expense claims
In-app notifications and an audit trail of who changed what

NexoraHRMS employee app home screen on a phone showing payable days, gross and net salary and company announcements — The employee app on a phone: home, leave application and payslip. Installs to the home screen, in English or Hindi.

Apply for Leave screen in the NexoraHRMS employee self-service app on mobile — The employee app on a phone: home, leave application and payslip. Installs to the home screen, in English or Hindi.

Screenshots

Inside NexoraHRMS: Real Payroll Software Screens

No mock-ups. These are screens from the live product, captured with demo employee data. Click any screen to enlarge it.

PF ECR screen in NexoraHRMS showing PF wages, employee share, employer share and the EPF vs EPS split, ready to download for the EPFO portal — **PF ECR file**Employee and employer PF with the EPF/EPS split, downloaded as an EPFO-ready ECR text file.

ESI Challan screen in NexoraHRMS with insured persons, employee 0.75% and employer 3.25% contributions — **ESI challan**Covered staff picked by the ₹21,000 wage ceiling; employee and employer contributions worked out for you.

Attendance Review screen in NexoraHRMS listing check-in and check-out times, hours worked, late marks and location flags for each employee — **Daily attendance review**Who checked in, who is late, hours worked, selfie and location flags, on one screen.

Monthly muster roll report in NexoraHRMS with present, paid leave, half day, weekly off and holiday marks per employee — **Muster roll & HR reports**Muster roll, leave ledger and headcount, exportable to Excel or CSV for inspections.

Compliance Calendar in NexoraHRMS listing TDS, ESI, PF ECR, Form 24Q and statutory bonus due dates with overdue and due-soon status — **Compliance calendar**TDS, PF, ESI, Form 24Q and bonus due dates, with overdue alerts and a "Mark done" log.

Bank Transfer File screen in NexoraHRMS with each employee's bank, account number, IFSC and net pay for NEFT/RTGS salary upload — **Salary bank file**NEFT/RTGS-ready transfer file built from final net pay, with a warning if the month isn't locked yet.

Employee names, PAN, UAN and bank numbers in these screenshots are demo data.

Process

How Payroll Processing Works in NexoraHRMS

1

Capture attendance

Selfie/GPS check-in, QR kiosk, biometric import or bulk upload. Leave and corrections flow in with approvals.

2

Pre-check & preview

Catch duplicate PAN, missing IFSC or UAN and preview net pay before anything is saved.

3

Approve & lock

Review, approve and lock the month. Locked payslips are frozen and can't change later.

4

Pay & file

Email payslips, export the bank file and Tally entries, and generate ECR/ESIC files.

Compare

Payroll Software vs Excel Payroll

Task	Excel / spreadsheet payroll	NexoraHRMS & Payroll
PF, ESI, PT, TDS	Manual formulas updated by hand	Calculated automatically; PT slabs editable by state
Form 16	Separate tool or CA	Generated from payroll data
Error checks	Found after salary is paid	Pre-check flags issues before the run
Payslips	Built and sent one by one	Generated and emailed in bulk
Access control	Anyone with the file sees everything	Role-based access with an audit trail

Who It's For

Payroll Software for Every Industry in India

SMEs & Startups

Move off Excel payroll and stay compliant as headcount grows.

Manufacturing & Factories

Shift-based staff, loss of pay and strict PF/ESI deadlines.

Schools & Colleges

Teaching and non-teaching staff payroll with leave and advances.

Hospitals & Clinics

Doctors, nurses and support staff on shifts. Pairs with our hospital management software.

NBFCs & Finance

Branch-wise payroll, dual-control salary revisions and audit-ready records.

Multi-Branch Companies

Many branches and offices in one system, with branch-wise reports and role-based access.

Delhi NCR

Payroll Software in Delhi NCR and Across India

NexoraSoft is based in Kirti Nagar, New Delhi, and provides payroll software, HRMS software and support to businesses in Delhi, Noida, Gurgaon, Faridabad and Ghaziabad, as well as across India. Demos run over video call, so location is never a barrier.

Software company in Delhi Software company in Noida Software company in Gurgaon Software company in Faridabad Software company in Ghaziabad

Ecosystem

Works with the Rest of NexoraSoft

Pair payroll with NexoraERP for finance and inventory, NexoraCRM for sales, NexoraHMS for hospitals, GST billing software and Tally integration services. Need something specific? See custom software development, pricing or all NexoraSoft products.

Common Questions

Payroll Software & HRMS — FAQ

Payroll software calculates salaries, statutory deductions (PF, ESI, Professional Tax, TDS) and payslips automatically from attendance and leave data. Indian companies need it because statutory rules change by state and tax regime, and manual spreadsheet payroll is slow and error-prone.

Yes. PF, ESI, state-wise Professional Tax and TDS under both the New and Old tax regimes are calculated automatically from each employee's salary structure, attendance and leave. Professional Tax slabs are editable per state.

Yes. NexoraHRMS produces annual TDS statements and Form 16, plus EPFO ECR and ESIC contribution files in the standard offline formats, built from real payslip data.

Yes. It works for small and mid-size companies moving off Excel payroll as well as larger multi-branch organisations. You start with the modules you need and add more later.

Yes. The employee self-service portal lets staff view and download payslips, apply for leave, check balances and the holiday calendar, update their profile, upload documents and raise expense claims. Payslips can also be emailed automatically.

Yes. One installation handles many branches, offices and departments, with branch-wise filters, reports and role-based access for admin, HR manager, finance viewer and employee. Separate legal entities with their own PF, ESI and PAN registrations get a separate installation.

Yes. Payroll journal entries can be exported as Tally XML, and a bank payment file can be generated for bulk salary transfer. Live bank or accounting API connections are available as a custom integration.

Yes. Attendance, shifts, holidays, leave balances, comp-off and loss of pay feed directly into the salary run, so there is no re-entering data.

Yes. Salary components, allowances, deduction rules, approval workflows and reports can be configured or custom-built for your company. See our custom software development service for larger changes.

Cost depends on the number of employees, companies, modules and integrations. Share your requirements on a free demo call and NexoraSoft will give you a fixed-scope quote before any work starts.

Yes. NexoraSoft offers a free live demo over video call. Call +91 98115 51004 or email info@nxorasoft.com and we will set it up within 24 hours.

Payroll Software in India with PF, ESI, TDS & Form 16