GST compliance is mostly about clean data at the time of invoicing. An ERP that captures tax details once can feed returns, e-invoices and e-way bills without rework.

What to expect from an ERP

NeedWhat the ERP should do
Tax invoiceHSN or SAC, place of supply, CGST/SGST/IGST, correct invoice numbering
Credit and debit notesLinked to the original invoice
Returns dataSales and purchase data ready for GSTR-1 and GSTR-3B
E-invoiceGenerate IRN and QR where applicable to your turnover
E-way billCreate from the invoice for goods movement above the notified limit
ReconciliationMatch purchase data with supplier-filed data and flag differences

Where errors start

Controls that help

Rules, thresholds and forms change. Check current requirements with your tax advisor, and choose a vendor that updates the software when notifications change.

Month-end routine for GST data

  1. Check that all sales invoices are posted and numbered without gaps.
  2. Review credit and debit notes against the original invoices.
  3. Reconcile purchase entries with supplier data and chase differences.
  4. Generate return data and review it before filing.
  5. Keep invoices, e-invoice acknowledgements and e-way bills with the records.

A short routine every month is easier than a large correction at year end.

Note: This article is general information, not tax advice.

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