What should a salary slip include?

Earnings, deductions, attendance, net pay, employee identifiers and employer details.

Is a payslip mandatory?

Employers are generally expected to provide one; check applicable state rules.

Can payslips be emailed?

Yes, in bulk after the payroll run.

Can employees download older payslips?

Yes, through employee self-service.

Payslip / Salary Slip: Format, Components and Sample Guide

A payslip is both a record and a communication. A clear one prevents most salary queries before they begin.

What a payslip should show

Section	Contents
Header	Company name, address, month, employee name, code, designation, department
Identifiers	PAN, UAN, ESIC number, bank account (masked)
Attendance	Days in month, paid days, LOP days
Earnings	Basic, HRA, allowances, overtime, bonus, arrears
Deductions	PF, ESI, PT, TDS, loan EMI, advances
Employer contributions	PF, ESI (for information)
Net pay	In figures and words

Good practice

Show components, not only the total
Mask sensitive numbers
Send securely, not on open groups
Keep the same format every month
Give employees access to past slips

Legal and records

Payslip rules vary by state and law, and you should retain copies for the period required for your establishment. Confirm with an advisor.

Automating payslips

NexoraHRMS generates payslips for every employee after the run and emails them in bulk, while employees can also download them from the self-service portal. See payslip software and how to calculate salary.