First Expired, First Out: stock with the earliest expiry is issued first.

Can software stop expired stock being sold?

It can block or warn on expired batches, depending on settings.

How do I trace a recall?

Search by batch to see receipts, stock and customers it was sold to.

Does it replace regulatory compliance?

No. It supports record-keeping; confirm legal requirements with your consultant.

Inventory Management for Pharmacy Distributors: Batch, Expiry and GST

Pharma stock is only as good as its batch and expiry control. One expired batch dispatched or one missed recall can cost far more than software ever will.

What pharma distributors must control

Batch number, manufacturing and expiry date on every receipt
FEFO picking so earliest expiry leaves first
Near-expiry alerts with enough time to sell or return
Expired stock quarantined and never sold
Recall tracing from batch to customer
GST invoices with batch and expiry on the print

A daily and weekly routine

When	Task
Daily	Check expiry alerts; confirm picks follow FEFO
Weekly	Review near-expiry list; plan clearance or supplier return
Monthly	Cycle count fast movers and high-value batches
Quarterly	Review expired write-offs and supplier return claims

Near-expiry strategy

Flag items 90, 60 and 30 days from expiry.
Offer them to customers first.
Request supplier return or credit where terms allow.
Write off only after approval and record the reason.

Compliance note

Drug licence, schedule rules and record-keeping requirements are set by regulators. Treat software as an aid and confirm requirements with your regulatory consultant.

In NexoraIMS

Batch and expiry are tracked per receipt, picking follows FEFO, and the expiry clearance page lists near-expiry stock with recall tracing by batch. See inventory software for pharma distributors and batch and expiry tracking.