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Industry PayrollPayroll Software for Schools & Colleges
Schools pay teaching, non-teaching and part-time staff on different terms, with vacations, advances and gratuity in the mix. NexoraHRMS handles all of them in one payroll, and pairs with our School ERP.
Teaching & non-teachingHourly staffGratuity estimatePairs with School ERP
What Makes Payroll Different Here
A school payroll has an annual rhythm: new session joiners, vacation pay rules, mid-year advances and a heavy year-end tax season. Staff categories vary more than in most offices, and many small institutions still run it all in Excel.
Payroll Challenges and How NexoraHRMS Handles Them
Teaching and non-teaching
Separate salary structures for teachers, administrative staff, drivers and support, with department-wise reports.
Part-time and hourly staff
Visiting faculty and activity teachers can be paid hourly or per day through wage runs, alongside monthly salaried staff.
Vacations and leave
A leave policy engine handles casual, sick, maternity and privilege leave with accrual and carry-forward, and approved leave flows into payroll.
Advances and loans
Salary advances at the start of the session or festivals are recovered through EMI deductions shown on the payslip.
Gratuity
Gratuity can apply to teachers, and the gratuity calculator estimates the liability for provisioning.
TDS and Form 16
Teachers and staff with taxable salary get TDS under their chosen regime and Form 16 Part B data at year-end.
Payroll and School ERP Together
NexoraSoft builds School ERP software for admissions, fees, exams and parents, and NexoraHRMS for staff attendance and payroll. The two are separate products, so a school can adopt HR and payroll first and add the ERP later, or the reverse.
Staff check in through the mobile app, a QR/PIN kiosk at the gate or a biometric file, and the month's attendance, leave and loans become payroll automatically.
- QR/PIN kiosk at the staff gate
- Leave calendar for substitute planning
- Letters for appointments and confirmations
- Employee portal for payslips and Form 16 data
School Payroll: Task to Feature
| Task | Feature |
|---|---|
| Different structures for staff groups | Salary structures and templates |
| Hourly visiting faculty | Daily/hourly wage runs |
| Staff attendance at the gate | QR/PIN kiosk, biometric import |
| Advances | Loans and salary advances |
| PF and TDS | PF calculation, regime-wise TDS |
| Year-end | Annual TDS statement, Form 16 Part B |
| Exit | Full and final settlement, gratuity |
Statutory applicability (PF, ESI, gratuity) depends on the institution and staff; confirm with your advisor.
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Payroll Software for Schools & Colleges – FAQ
Yes. Use different salary structures and departments, and filter reports by group.
Through hourly or daily wage runs, separate from monthly salaried staff.
Gratuity can apply to teachers under the Payment of Gratuity Act. Confirm eligibility and calculation with your advisor; the calculator provides an estimate.
Yes. A QR/PIN kiosk at the gate lets staff scan or enter a PIN.
NexoraHRMS and our School ERP are separate products; integration scope is agreed during implementation.
It generates Form 16 Part B data and an annual TDS statement for each employee.
See NexoraHRMS Payroll on Your Own Data
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