Home › Payroll Software in India › Payroll Compliance Software India
Payroll SoftwarePayroll Compliance Software in India PF, ESI, PT, TDS & Reports
In India, payroll compliance means getting PF, ESI, Professional Tax, TDS, bonus and registers right, on time, every month. NexoraHRMS builds the checks, calendar and statutory reports into the payroll itself.
Compliance calendarStatutory registersLWF & minimum wagesLabour Code simulator
What Payroll Compliance Covers
Statutory payroll compliance is a set of recurring obligations, each with its own rate, ceiling, due date and file. Missing one means interest, penalties or notices; getting them right manually means a spreadsheet for every item. The table shows how NexoraHRMS covers each.
Statutory Obligations and Where NexoraHRMS Helps
| Obligation | What payroll must do | NexoraHRMS feature |
|---|---|---|
| Provident Fund | Deduct and pay employee and employer PF, upload ECR monthly | PF calculation, ECR text file — PF payroll |
| ESI | Contribute for covered employees, file monthly | ESI by wage ceiling, challan CSV — ESI payroll |
| Professional Tax | Deduct state PT and deposit it | State-wise slabs — PT software |
| TDS on salary | Deduct, deposit, file quarterly returns, issue certificates | Regime-aware TDS, statement, Form 16 Part B — TDS payroll |
| Statutory bonus | Calculate and pay bonus where applicable | Bonus calculator and register |
| Gratuity | Provide for and pay gratuity | Gratuity calculator and liability report |
| Labour Welfare Fund | Contribute in states that levy it | LWF rates by state and contribution report |
| Minimum wages | Pay at least the notified minimum | Minimum-wage check against your pay |
| Registers | Keep wage, muster and leave registers | Register of Wages, muster roll, leave ledger |
A Compliance Calendar Instead of Reminders in Your Head
The compliance calendar lists due dates for PF, ESI, TDS, Form 24Q and bonus. Each item shows as upcoming, due soon or overdue, and "mark done" keeps a log of what was filed and when, which is useful evidence in an audit or inspection.
Automatic reminders and notification preferences make sure the right person is nudged before the date, not after.
- Due dates for PF, ESI, TDS, Form 24Q and bonus
- Overdue and due-soon status
- Mark-done log with who and when
- Notifications to the right role
Registers, Labour Welfare Fund and Minimum Wages
Inspections ask for registers. NexoraHRMS prints the Register of Wages (Form B / Form XVII style), muster roll and leave ledger from payroll data, and exports them as CSV. A Labour Welfare Fund page configures state-wise employee and employer shares and produces a contribution report, and a minimum-wage check compares what you pay with the minimum wage you enter for each state and category.
Rates and notified wages change by state, so treat built-in defaults as a starting point and verify them against current notifications.
- Register of Wages and muster roll
- State-wise LWF rates and report
- Minimum wages check with CSV paste
- Statutory bonus register
Labour Codes: See the Impact Before It Hits Payroll
The four Labour Codes were notified as in force from 21 November 2025, including the Code on Wages' definition under which allowances beyond a limit are added back to wages. This can raise PF wages and gratuity for employees whose basic pay is a small share of CTC.
The Labour Code impact page simulates the effect for each employee, showing wages under the 50% rule, the change in employer PF and the change in gratuity. It is an indicative tool, not legal advice, because rules, state notifications and transition relief continue to develop.
- Wages under the 50% rule per employee
- Employer PF change per month
- Gratuity change if all exited today
- CSV export for management review
Controls That Make Audits Easier
Payroll lock
Locked months cannot change, so filed figures stay consistent.
Activity log
Who changed what and when is recorded for every sensitive action.
Role-based access
Salary and bank data are visible only to roles that need them.
Audit & backup export
One ZIP with logs, change history and sign-off records, with checksums, for your auditors.
Payroll Compliance Software India – FAQ
It is meeting statutory obligations around salary: PF, ESI, Professional Tax, TDS, bonus, gratuity, labour welfare fund, minimum wages and the registers and returns that go with them.
NexoraHRMS prepares the data and files you need (ECR, ESI challan, Form 24Q summary, annual TDS statement, registers). Filing happens on the respective government portals.
The compliance calendar shows PF, ESI, TDS, Form 24Q and bonus dates with overdue alerts and a mark-done log.
Professional Tax and Labour Welfare Fund are state-wise and editable, and minimum wages are checked against state and category values you enter.
A Labour Code impact simulator shows indicative changes to wages, employer PF and gratuity. Confirm applicability with your advisor.
Yes. Activity log, payroll sign-off history and an audit and backup export are available.
See NexoraHRMS Payroll on Your Own Data
Share your salary structure and get a free live demo of NexoraHRMS & Payroll. No commitment; we typically respond within 24 hours.