Can we take admission fees at the same counter?

Yes. The fee counter collects admission fees and the first instalment, and the receipt appears in the student ledger. Define admission fee heads and the class-wise structure first, so the counter applies the correct amounts and the receipt shows each head clearly to the parent.

How do we track enquiries from our website?

Staff enter website enquiries into the pipeline. A direct website form that feeds the software is not part of this version, but NexoraSoft can build one as a custom project. Until then, a shared inbox and a daily habit of logging enquiries works for most schools.

Can parents get a portal login at admission?

Yes. Logins can be created from the student list and shared with the parent, who must change the password at first login. Share the portal address and a short guide at the admission meeting, so the family starts using attendance, homework and fee receipts from the first week.

What documents should we collect?

Follow your school’s policy and the rules of your board and state. Common documents are the birth certificate, the previous school’s transfer certificate where applicable, the last report card, address proof and photographs. NexoraEDU lets you track which documents have been received and which are pending.

School Admission Process: From Enquiry to Enrolment

Admissions decide your next year’s strength. A clear pipeline, quick follow-ups and clean data at the form stage save the office a lot of correction work later.

The stages

Enquiry: call, walk-in or reference is logged with a follow-up date.
Visit or counselling: parents see the school and discuss class and fees.
Admission form: student and parent details are entered.
Documents: certificates and photographs are collected and ticked off.
Fee: admission and first instalment are collected with a receipt.
Allotment: class, section, transport and portal login are set.

Why enquiries get lost

Enquiries are noted on paper or in a phone and no one remembers to call back. An enquiry list with stages and follow-up dates fixes this, and the principal can see how many enquiries became admissions.

Documents checklist

Birth certificate
Previous school transfer certificate where applicable
Report card of the last class
Address proof and parent ID
Photographs

Exact requirements vary by board and state, so follow your school’s own policy.

Keep the form clean

Spell names as in the birth certificate
Capture two contact numbers
Record siblings so they link in the system
Allot class and section carefully; promotion depends on them

What NexoraEDU provides

An enquiry pipeline, an admission form and student profile, documents tracking and fee counter. There is no public online admission form for your website in this version.

Measure the funnel

Stage	Question to ask
Enquiries	How many this month and from which source?
Visits	How many came to see the school?
Forms	How many forms were filled?
Admissions	How many joined, and in which classes?

Follow up within a day

An enquiry that gets a call back within a day is much more likely to convert than one that waits a week. A follow-up date on every enquiry and a morning check of the list keep the process honest.