Can we import our book list?

You can build the catalogue with the form, and we can help import a prepared list so you do not retype every title. Clean titles, authors, categories and copy counts in a spreadsheet first. Test with a few hundred books before loading the whole collection, and check duplicates carefully.

How are fines recorded?

The fine is calculated at return by the rule you set. Agree who collects the fine and whether it goes to the fee ledger or a separate cash book, and record it the same way every time. A written rule displayed in the library avoids arguments with students and parents.

Do we need barcode labels?

NexoraEDU has no barcode scanning in this version, so labels are not required for the software. Many librarians still like barcodes or accession numbers on books for physical stock-taking. Choose whichever method your staff can keep consistent, and record the accession number in the catalogue.

School Library Management Guide

Q: How do we prevent books going missing?

Use a clear issue rule, check the overdue list weekly, and compare the catalogue with the shelves each term. Missing books should be marked so the catalogue shows what is really available. Link library clearance to the year-end process so that students return books before certificates are issued.

A school library works when books can be found, borrowed and returned without friction. Simple rules and a live issue register make that easy.

Catalogue before you circulate

Give every title a clear category and author
Record the number of copies
Use consistent spellings
Retire damaged copies from the list

Write the issue rules

Rule	Example to decide
Books per student	Two for junior, three for senior
Loan period	Seven or fourteen days
Fine	Amount per day after due date
Lost book	Replacement or cost

Follow up on overdue books

Check the overdue list weekly and send reminders through the class teacher. Fines should be applied by the written rule.

Take stock each term

Compare the catalogue with the shelves. Missing books should be marked, so the catalogue shows what is really available.

Software support

NexoraEDU’s library module has a catalogue, issue and return, due dates and fines. It does not scan barcodes in this version. Students are already in the system, so there is no separate member list.

Encourage reading

Display new arrivals
Let class teachers set a weekly library period
Recognise top readers each term

Policies that avoid arguments

Write the fine rule and display it
Define when a book is considered lost
Ask parents to sign the library policy at admission
Make exceptions only with the librarian’s approval and a note

Measure use

Look at how many books are issued per class each month. If one class never borrows, speak to the teacher. Reading habits are built by routine, not by catalogue size.

Year-end clearance

Before issuing a transfer certificate or report card, check that the student has no books pending. Because issues are tied to the student record, the library view makes this a quick check.