Does the software generate the timetable automatically?

No. You assign subjects, teachers and periods and the software warns about clashes while you do it. A coordinator still decides who teaches what. For most schools, manual planning with a clash warning is faster than learning an automatic generator and gives the coordinator more control over special cases.

How do we handle teacher absence?

Use the free-teachers view to find who has no class in the period and inform that teacher. Automatic substitution and leave-based cover are not part of this version, so the coordinator arranges it manually. Keep a simple note of who covered which period for staff records.

Can parents see the timetable?

Yes. Students and parents can view the class timetable in the portal after login, and the school can print it for the notice board. Update the timetable in the software whenever a change is made, so everyone sees the same version and there is no confusion at the start of term.

How early should we plan the timetable?

Start two to three weeks before the session. Collect teacher availability, subject periods per week and any lab or sports constraints, then build the grid and review teacher workload. Publishing the timetable a week before the term starts gives teachers time to prepare and parents time to adjust.

Clash-Free School Timetable Guide

A good timetable balances subject load, teacher workload and rooms. Planning in the right order, with a clash warning, avoids rework in the first week of term.

Plan in this order

Fix period timings and breaks.
List subjects per class with periods per week.
Map teachers to subjects and classes.
Place shared resources such as labs first.
Fill the remaining periods and check clashes.

Watch teacher workload

The teacher timetable shows each teacher’s periods in the week. Look for days with back-to-back classes and weeks with too many free periods.

Plan for cover

Teachers will be absent. The free-teachers view shows who has no class in a given period so the coordinator can choose a substitute. Substitution is arranged manually in NexoraEDU.

Share and update

Print class timetables for the notice board
Let students and parents view it in the portal
Update it for every change and tell staff
Keep last year’s copy for reference

Common clashes

Clash	Prevention
Same teacher two classes	Clash warning while assigning
Lab double-booked	Plan lab periods first
Too many tests on a day	Check the exam schedule
Shared teacher across sections	Review teacher timetable

Balance the week, not just the day

A good timetable spreads difficult subjects across the day, places sports and labs sensibly and avoids the same teacher taking the last period for every class. The teacher timetable view helps you see these patterns once the grid is filled.

Handle changes during the term

Change the grid in one place so class and teacher views update together
Tell staff and students the same day
Print a new copy for the notice board
Keep the old version for reference

When a full generator makes sense

Very large schools with many electives sometimes use a dedicated timetable generator. NexoraEDU does not generate timetables automatically in this version, but its clash warning and teacher views make manual planning safe for most schools.